Narraghmore Development CLG T/A The Old Hardware is committed to protecting your privacy and making sure any information we retain complies with data protection law, including the European Union’s General Data Protection Regulation (GDPR). Narraghmore Development CLG takes protecting your privacy seriously and takes all reasonable steps to ensure your information is secure.
This statement explains how we collect, store and handle your personal data. This statement may change from time to time as we review our policies.
1. What Information we Collect and Why
We may collect personal data from individuals to help make sure The Old Hardware runs smoothly. In this section we try to explain what information we collect and why.
1.1 The information we collect will include your full name, your email address, your phone number, your date of birth.
1.2 We gather this information to manage your volunteer enquiry or secure your room booking in our centre and to allow us keep informed if there are changes to your booking.
1.3 We will use the information you provide us to inform you if there are changes in the organisation of the The Old Hardware which may affect you.
1.4 We may also use your information to update you with our news and centre developments. This may involve ways in which you can get involved with fundraising, campaigning, or volunteering for the centre. You can ‘unsubscribe’ from these communications at anytime using the link included at the bottom of all email communications.
1.5 If you are employed by the The Old Hardware we will have to gather further information to include you on our payroll system. We will send you further data privacy agreements should this be the case.
1.6 We will not collect any information that is unnecessary for your interaction with the The Old Hardware.
2. Where will we collect your information from?
2.1 We will collect personal information from you
- directly, in person and indirectly through any documentation you may submit to us,
- through the online submission form and through the online booking system,
- through your interactions with any of our social media platforms,
- through external sources, where you give your permission to do so, or where the information is publicly available.
3. How long do we keep your information for?
3.1 We will keep your information for as long as you are engaged with the The Old Hardware in any capacity.
3.2 We will inform you if we need your information for longer than your engagement with the The Old Hardware.
3.3 In accordance with regulation and tax obligations we may need to keep your information for 6 years.
4. How will we share your information?
4.1 We will not share your information with any third party for the purpose of marketing or research.
4.2 We may share your information with other people organisation for the purpose of carrying out any arrangement or agreement you have with the The Old Hardware. We will seek your permission before we share any such information.
5. Who has access to your data?
Members of The Old Hardware Committee have access to our newsletter subscriber and volunteer records and certain details, such as phone numbers, are shared with Volunteer Coordinators as required.
Directors of Narraghmore Development CLG also have access to our CRM system containing personal data on volunteers, suppliers and our newsletter subscribers.
6. How do we protect your data
- All subscriber and volunteer personal details are kept in our password protected CRM system
- Staff may have provided financial details, for the purposes of setting you up as an employee on our payroll system and setting you up for tax purposes. We need these details to process your salary, payment, tax deductions or donation.
- Staff/Board of Directors may provide PPSN information. In general this type of information is sought and retained to comply with legal requirements.
- Staff/Volunteers/Board of Directors may need to provide contact details. This is to ensure that they can be communicated with in to manage the ongoing operations of The Old Hardware.
We recognise the need to collect as little data as possible from young people as recommended by the Data Protection Commission. We also acknowledge the need to collect data from young people to ensure that we can provide an enjoyable and inclusive volunteering experience.
As an example, we will collect the following information for the following reasons:
- Age – this will ensure you are the required age to be registered as a volunteer. Volunteers must be a minimum of 16 years old. Volunteers under the age of 16 years must be accompanied by a parent/guardian for their volunteer shifts.
- Health or medical information – we may collect information in relation to specific medical needs or allergies to ensure we fulfil our duty of care in relation to young people handling food allergens.
- We may also, from time to time, take photographs of young people participating in our services. Consent is sought from parents for this.
- We request emergency contact details from all parents/guardians of young people attending our services.
- Any other personal details you may choose to give us, such as your name, email, phone number and address, so that we can keep in touch with you.
- We may also let you know about other ways you could get involved with our services, whether that’s through volunteering, campaigning, events, fundraising initiatives or educational/training activities.
- When you give us your details it will always be made clear what we are going to do with it.
You can get further information about your GDPR provided rights on the Data Protection Commission website.